What’s New in GCIS, GCIS Junior, and the Administration Tools for 2015- 2016?
The Georgia Career Information Center (GCIC) is pleased to release new GCIS, GCIS Junior, and Administration Tools updates and features to enhance your college and career readiness experience for 2016. For more details, please see below.
To download a detailed document that describes each new feature, please click What’s New Reference Guide.
Protecting GCIS and GCIS Junior User Accounts
GCIC is keeping current with industry standards for protecting online user accounts. This means portfolio, guest, site administrator, staff, parent, and district accounts will be encrypted with hashed passwords. As with most password protected sites, if users forget their password they'll be able to reset it immediately. Site administrators and staff will also be able to reset passwords.
Updated Password Protocol
Site Administrators & Staff
- Can no longer see or retrieve passwords.
- Will be able to reset the password of any user to a temporary password.
New Portfolio Users
- Will be required to answer two security questions on the portfolio creation page.
- If the site administrator created the portfolio, the user will need to choose a permanent password the first time they log in; otherwise, users create their own username and password.
- New passwords must be at least 8 characters and contain at least one uppercase letter, one lowercase letter, and one number.
Existing Portfolio Users
- No change required to existing password.
- Will need to answer two security questions the first time they log in.
New Interface and Navigations
Redesigned Front Page
Welcomes users while highlighting key career development information. New front page highlights:
- More pictures and graphics to convey information
- My Portfolio access highlighted
- Important announcements area
- Account settings button
- Ability to upload personal photo
- Easier to access technical resources and tools
A new uniform style guide for graphics was implemented. GCIS modules below have a new interface, updated to match the system-wide interface enhancements.
- Financial Aid
- Programs of Study
- Portfolio sharing
Navigate GCIS easily with the new global navigation header:
- Components grouped under related tabs and dropdown menus
- Intuitive headers and titles appear on every page, allowing for ease of navigation across GCIS
- My Portfolio information and access highlighted throughout the system
New Summary Pages
Provide detailed information for GCIS components. These pages include:
- Overview of information with updated titles
- Descriptions of components with the why and how to use the information
- Concrete examples and personalized content for portfolio users
- Links to related GCIS components
- GCIS is starting a multi-year project to update the 100 most frequently viewed videos with first-person interviews of people currently working in the occupation. These engaging videos will offer users a more accurate portrayal of today’s occupations.
- Occupation videos have been updated to a newer format. This will make the viewing experience easier and better.
My Portfolio User Features
My Portfolio Interface
The new My Portfolio interface allows users to see, print, or share all portfolio items. Users can expand categories of interest in order to see all items, completion status, and recommended activity.
- Users who cannot answer their security questions can now have a reset link sent to the e-mail for their account.
- All GCIS and GCIS Junior occupations have been updated
- Added a new page - At a Glance – which is now the landing page for all occupations (except emerging occupations). This page provides users a snap shot of the occupation (e.g. statewide wage and outlook data, preparation details, and working conditions). Users can easily navigate to the full Wage, Employment and Outlook, Preparation, or Working Conditions topics for more complete information.
- The Wages topic includes a graphic representation of the wage data in addition to the numeric table.
- The Interests and Values topic now breaks Interests and Values into two separate lists.
GCIS Junior Occupations
- 201 occupations have been added to the GCIS Junior for a total of 579 junior occupations. For each occupation in the high school version of GCIS, there is now a GCIS Junior counterpart.
Job Success has been updated and translated into Spanish this year adding important information about attaining success on the job. Written for those who are new to the workforce as well as those who have been working for many years, Job Success highlights:
- Good work habits
- The importance of teamwork
- How to overcome barriers in the workplace
- Resolving problems in the workplace
- Keeping your career on track
Learn about Occupations
The landing page for “Learn about Occupations” now includes a list of the 17 Career Clusters. You can click on these cluster titles to navigate directly to the Overview for any occupation cluster.
- Checklist activity records are now based upon item status.
Updated Combined Report of Assessments
The updated report now includes the Career Cluster Inventory results and displays occupations in the user’s three highest-rated clusters. Users can now select from two report options: Default, which automatically selects the most recent version of every assessment the user has taken, and Advanced, which allows the user to select which assessment results to include in the report. Features of the updated report include:
- Ability to view results by Occupation Cluster or by Occupation Count
- Ability to navigate to occupation descriptions by simply clicking on an occupation title
- Ability to save occupations on the report to Favorites by selecting the checkbox to the left of the occupation title
- A gold star appears next to occupations already saved to the user’s Favorites
- Enhanced introductory instructional text
Programs of Study
Reading GCIS’s program of study information just became easier! GCIS has improved its website usability and appeal. Following the latest web research guidelines, these changes reduce the text on a page and add white space making content easier to read.
We’ve made it easier for you to scan for important information! Enjoy added headers, more bullet points with separate sections and less text.
- Separate sections
- Preparation statements
- Specific characteristics
- Knowledge requirements
- Areas for specialization
- Internships opportunities and training requirements
- School options and specific program outcomes
Personal Learning Plan
A new report, the Personal Learning Plan, encourages students’ career and life planning activity in GCIS and provides a clear and concise report of those efforts. This summary can help to facilitate academic and life decisions when used during student conferences. The report helps students, educators and family members see more clearly the student’s goals and needs. Users and staff can print a blank report form to complete on paper. The summary report is designed for annual updating and captures a snapshot of the student’s present goals. Most states and school districts require students to have some sort of personal learning plan. Report information is pulled from the student’s:
- Personal Information
- Career Plan Reflections
- Course Plan
- Résumé Creator
The AppTracker is designed to help students track and record their college application process from researching schools, completing applications, and managing acceptance. Information will be stored in students’ portfolios. Staff can view students’ detailed progress through the GCIS Administration Site or receive a summary report for a group of students.
AppTracker Assists Students…
Connecting students with various parts of GCIS relevant to applying to college:
- Record test dates and test scores
- Track advisor meeting dates and notes
- Record scholarship deadline dates and notes
- Track campus visits, college fairs and key dates
Apply – Schools I am Applying To
Tracking important details for schools of interests:
- Applications sent
- Letters of recommendation
Next Steps – Schools I Applied To
Managing what students have done and what is left to do:
- Financial aid deadlines
- Aid offers
- Status of applications
- Housing applications
- Reminder to notify schools not attending
New Course Planner enhancements will allow students to start preparing for high school and postsecondary education. Additional enhancements such as a column to track credit hours and the option to select various career pathways will aid and motivate users to complete education while supporting postsecondary goals.
Help & Tutorials Buttons
Help & Tutorials buttons have been added throughout GCIS, GCIS Junior, and the Administration Tools to help users and staff get the help they need when and where they need it. You can find this button at the top of most pages. Under the button are links to Quick Starts and Tutorials. The complete set of Quick Starts and Tutorials is still available from the Tools for Users and Tools for Counselors and Teachers pages.
Administration Tools for GCIS and GCIS Junior
New Administration Tools Interface
The Administration Tools have been redesigned. The interface now uses mega menu navigation, which parallels the GCIS interface, for ease-of-use and navigation. A dashboard has been added for quick access to: key reports, password resetting, finding a portfolio, curriculum, and tutorials.
In addition, the following administrative tools have updated interfaces to match the GCIS and GCIS Junior interface enhancements:
- Course Planner editor
- Checklist editor pages
Modifying Existing Portfolios
Portfolios can now be updated as well as created using a batch upload. A new Export for Upload function has been added which allows staff or site administrators to easily modify select portfolio fields, such as the password. To use this function, select a list of portfolios, have GCIS export a spreadsheet for those portfolios, edit the fields, and upload the spreadsheet.
© 2015 Georgia Career Information Center, Georgia State University. All rights reserved.